Preparing for September
It’s September, welcome back. We hope you had wonderful Summer holidays and you’re ready for a new academic year, your classrooms have been freshly decorated, you have brand new students in your classes and the pupils are ready to learn. With Squad in Touch, there are a couple of things you will need to do which our helpful staff are of course more than happy to assist you with. We have made a quick list below of the elements that will need your attention or you will need to let your dedicated account manager know about.
Moving up students
With student move ups there are a couple of different options dependent on your schools subscription type, please see below:
If your school has MIS integration then you don’t need to do anything, your students and all of their details will automatically update, this include any new students that have joined your school this year.
If your school is not on MIS integration yet it is something you would be interested in then please get in touch and we would be happy to discuss it with you.
Manual move ups – No MIS Integration
Please get in touch with your account manager and send over your latest student data, we will then get them updated for you within 2 working days and ensure all data matches that which you sent over.
ISA Tournament users
If you are a school with ISA then please make sure all of your students are up to date, please get in touch if you have any questions or if you need any help.
When activating students we will follow your instructions from the previous academic year so if your school policies regarding students having their own accounts has changed, then you will need to get in touch to let us know the new instructions.
Squad in Touch manages student accounts
School manages student accounts
Inviting parents and linking them to their children
Once you have all of your new students on the system and you’re happy with all the information and data related to them you can then send out your letter to new parents asking them to sign up for an account. If you haven’t still got your initial letter for parents that you would have had at the start of your subscription please get in touch with your account manager who will happily send you one over.
If a parent already has a student in the school and therefore already has an account then they can easily set up the new student on their current account so they will not need to create a new log in.
If you have MIS integration enabled on your subscription then your students parents will be updated based on MIS details. If there is a new student linked to the same parent on their MIS data the role will be granted to that parent automatically. although if for some reason it is not – you can manage it yourself from your Squad in touch account, via the Users > All users and contacts section. Please see our guide on Managing users requests and another guide on Managing User roles.
Updating staff list
If General Messages module is included in your school subscription, your staff list will be updated automatically once we get changes from your MIS. Otherwise, you have to manually manage your school staff.
New school staff
When new school staff members join the school they can create their own account for themselves via the Squad in Touch website, please see the guide on singing up for an account. If they are coming from a school that used Squad in Touch then please ask them to get in touch with your account manager and we will be able to swap their email address and school over for them.
School staff leaving
If a member of school staff is leaving and therefore they are no longer permitted to have access to your schools Squad in touch account you are able to manage their role and revoke access from the USERS > ALL USERS AND CONTACTS section within your Squad in Touch platform.
Please note, it is the school’s responsibility to make sure non-authorised individuals do not have access to school data.
Moving up teams
Creating new teams
Booking forms templates
Creating new clubs
Duplicating old clubs to create new
Keeping your history in one place
Providing all of your student data has been updated this means that your students will fit the criteria for any events that you create or are invited to. All event information will remain in your calendar so you can have a continuous history of events that you are able to always look back on.
Consent Request templates
With regards to your parental consent requests, if you have additional questions you need to ask parents this year or you would like to amend current questions please get in touch with your account manager with details of this.
For more information around managing your schools events go to the Squad in Touch Sport section in our support guides here and select from one of the areas surrounding Events.
Confirmation request templates
Do your tournament confirmation request questions need updating? If you have additional questions you need to ask schools this year or you would like to amend current questions please get in touch with your account manager with details of this.
New Union Admin
Taking part in tournaments
You can find all tournaments that are available for booking on your Unions Squad in Touch booking website, you are able to book on if you have an active school admin account and you are part of the union. For more information around taking part in union tournaments go to the Managing Tournaments as a competing school section in our support guides here.
We have a brand new feature available, you can now get up to date statistics, reports and forms extracted into a spreadsheet format. We have reports available for anyone who has a Sports Platform, Whole School Extra-curricular Activities account or if you are a Tournament Organiser / Union Admin. Why not see what report options we have available here