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Staff user access matrix

Action	Further details	Admin	Manager	Teacher	coach
Manage the details of your schools account	School Description; school email addresses; school phone numbers; School address; Restricted view type of students names; Public website and Big screen settings – including Domain name	Yes	–	–	–
Manage the background settings of the account	Accept and reject new requests from users; Moderate what parental and student users can / can’t do – Add photos and comments, send availability reports; Add and remove venues; Integrate with calendars and Twitter; add template questions for consent requests and club booking forms; Manage favourite sports	Yes	Yes – but not for Admin users	–	–
Accept invites from opposing schools	–	Yes	Yes	–	–
Manage student details	add / remove students from your account; Change students details – Name, DOB, Emergency contact details, Year group.	Yes	Yes	–	–
Create and manage events	Add event information; Add team sheets; edit times, date, venue; send consent requests; view responses; view availability reports; view emergency contact information; Print team sheets; Add details ; assign jobs; score events	Yes	Yes	Yes	Only for sports they are linked to – if any.

The description of the roles used across the platform and their permissions is provided in the table below:

Role	Recommended for	Access
School admin	Senior Staff users	This role allows for the full management of your Squad In touch account, you can perform tasks that enable you to: Edit background settings (domain name, the way student names are shown to external parties etc.), Manage users and their permissions, Manage notification settings, Edit student details, Add and edit events, clubs and activities, Send notifications, Manage student participation, etc.
School manager	Staff users	This role has the same permissions as the School Admin except for managing the school background settings.
Teacher	Internal staff users	Users with this role can add and edit events, clubs, and activities, send notifications, manage student participation, etc. They do not have access to managing the school account. The access level depends on the school settings, based on these a Teacher can: only access events/fixtures they have been linked to; access all school events.
Coach	We recommend for external staff	Users with this role can edit and view events that they have been provided with permission for, send notifications, manage student participation etc. Their permissions can be limited by a set of sports/activities assigned to them. The access level depends on the school settings, based on these a Coach can: only access events/fixtures they have been linked to as a Coach or Staff member irrespective of sports/activities they have been assigned with; access all school events but the list of their events will be limited by the set of sports/activities they have been assigned with.
Parent	Anyone who needs to see student details	View events and activities that their children have been added to, respond to consent requests. Providing permission has been given they can also; send availability reports, add comments and photos.
Student	Students	View events and activities that they have been added to; send availability reports, add comments and photos.
Union admin	Tournament organisers	This role allows for the full management of your association tournaments, including: Managing your association member schools, Adding tournaments and competitions, Managing online bookings, Inviting schools, etc.
Tournament Follower	Anyone who would like to follow a tournament taking place as part of your union	Tournament followers can view tournament information, scores and event details.

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